How to Set Up an HOA Website

An HOA website is a vital component of a thriving homeowners association. From forums to calendars, HOA websites have the ability to improve communication within your community. They also help streamline tasks that would normally be stressful and time consuming, like HOA dues collections and directory upkeep.

Follow our step-by-step guide for an overview of how to launch your association website and quickly gather some HOA website ideas.

Step 1: Choose a Website Builder and Domain Name 

When deciding to launch a website, you’ll find there are many website builders that can assist in the process. Companies like Wix and Weebly are a great option for beginners, while WordPress is slightly more complex but allows for greater customization. Notably, there are website builders that specialize in developing websites for HOAs.

Hoampage

Hoampage provides homeowner associations a website with all the bells and whistles that any community, and its members, would need. It is an affordable option and will likely fit into your association’s budget. In fact, Hoampage offers free trials so that you can make sure it’s a good fit before fully committing.

Their fully integrated association websites offer: 

  • Community forums and event calendars
  • Profiles for each homeowner
  • Receive real-time notifications from the website via text or email
  • Upload important community documents, available for download
  • Publish a homeowner directory (optional for homeowners)
  • Create a map of your community
  • Have your members pay dues through the website
  • Create and maintain custom forms

Hoampage’s greatest strength is its capacity for two-way communication between associations and homeowners. Oftentimes, interaction between the two are limited, preventing homeowners from voicing their opinions. When homeowners don’t have an access lane to the Board of Directors, they will find other ways to air their concerns. Hoampage allows them to send and receive direct messages from their association manager, and create threads in moderated Hoampage forums. This may alleviate some of the pressure placed on the “Open Comments” portion of HOA meetings, where residents only have a short window of time to bring forth their complaints.

No Domain Registration Necessary

Hoampage.com serves as the central domain for all of the HOA websites it hosts. The homeowners in your community will be able to access their association site by simply visiting Hoampage.com and logging in. This eliminates the need to register your own domain through an independent registrar like GoDaddy. 

Step 2: Customize Your Content & Design

With most website builders, you can customize the look and feel of your site, including its color scheme, layout, imagery, content and special features. This is understandably more time-consuming. For speed and convenience, you may prefer to work with a ready-made website template. Hoampage allows you to choose from a library of themes, add your HOA logo, and customize the ‘About’ and ‘Contact’ sections.

Features to Add to Your HOA Website

When customizing your website, a tool like Hoampage allows you to add specific features, such as:

  • Payment Portals – These allow for a seamless collection of fees and dues through a secure gateway.
  • Online Forums – Take the temperature of your community on various concerns through collaborative online spaces that allow homeowners to communicate with the board and each other.
  • Downloadable Forms – Give your community access to the documentation they need, with the option to download and submit completed forms online.
  • Homeowner Portal – Allow homeowners to create and maintain a profile, and exchange messages with the community manager

Content to Include in Your HOA Website 

It’s important to not only populate your website with helpful community information, but to also provide engaging content for homeowners. Consider building out some of the following pages for your HOA website:

  • “Board of Directors” page – These give helpful information for new and existing residents to learn about their leadership.
  • Community calendar – Allow homeowners to follow events and help to improve attendance. 
  • Community news – Keep your homeowners up to date with a regularly updated news page. This is a great place to notify them of looming construction projects, homes going on sale, or even the academic/athletic achievements of children in the neighborhood.
  • Neighborhood history – If your community has a long and rich history, share it! Including a dedicated page for photos and stories is an excellent way to foster a sense of camaraderie and shared history amongst homeowners.
  • Clubs/groups directory – From book clubs to golf clubs, communities often have a number of quietly operating groups. Help them get exposure with a club directory on your HOA site. 
  • Proprietary media – This page may include links to HOA newsletters, community magazines, photos, videos and social media accounts.

Step 3: Preview and Publish

As you prepare to publish your website, be sure to preview and thoroughly proofread the content before it goes live.

  • Proof grammar and spelling, keeping a careful eye for typos
  • Check photos for pixelation or improper cropping, and ensure you have usage rights
  • Ensure consistency across desktop and mobile
  • Check load time across different browsers and devices
  • Ensure each page is active and all buttons/menu items are correctly linked

Step 4: Invite Homeowners to Register

Once you publish, it’s important to spread the word. Programs like Hoampage make it easy to invite homeowners to register by providing them with a unique registration code. You can also announce the launch of the new website through a community-wide mailing. For this, companies like Page Per Page can use their experience in HOA mailings to streamline the process for you. 

Page Per Page’s design and fulfillment services can create any professional notice and have it delivered to the hands of your members quickly. With branded, well-designed mailings you’ll create an inclusive approach to communications with your homeowners. 

Choose an All-Encompassing Approach

HOA websites facilitate communication with homeowners and streamline administrative processes. With the help of Hoampage, you can quickly build an incredible HOA website, then get the word out through well-designed mailings by Page Per Page.

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